trello vs monday

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I bet you’re looking for the best project management software for your daily tasks right? You’re lucky to be on this post!

Whether you need to manage a single project, an entire team, or even your entire company, there are countless management tools out there promising to make things easier.

In this post we’ll be comparing Trello vs Monday, looking at how they fit into the project management space and what functionalities they offer.

That way, when it comes time to decide on a project management tool, you won’t find yourself guessing – instead, you’ll know who wins the battle in 2022 and forward!

Without any further ado, let’s get into this Trello vs Monday showdown!

Monday.com vs Trello – An Overview

Trello is a powerful project collaboration tool that allows you to organize projects and prioritize your tasks in a fun, flexible environment.

It can be used for anything from managing projects, organizing tasks, sharing works-in-progress, and more.

With its simple interface and intuitive features, Trello is a favorite among small project teams to medium-sized corporate teams.

Trello can handle a wide range of different types of tasks and projects, but it’s most frequently used for people who work on the same project or team.

This makes it an excellent tool for graphic designers, programmers, writers, developers, and more.

On the other hand, Monday is also a project management software but is more advanced and has a more extensive set of features than Trello.

Personally, I see Monday.com as the upgraded version of Trello.

With Monday, the possibilities are limitless. The software can be used for everything from managing projects, team communication, and project management to workflow processes and analytics.

Who Is Trello For?

Screenshot 2022 06 02 at 10.55.06

Trello is a great task management software for teams that are working on the same project or goal. It uses the Kanban system to display your tasks on Kanban boards.

The tool is especially good for teams that work remotely, as it enables you to set up online checklists and collaborate instantly with your team members anywhere in the world.

It’s keeping everyone on the same page, which makes it easy to stay organized and track progress.

If you want to know if Trello can work for your team, below is a list of teams that can benefit from its solutions:

  • Design
  • Engineering
  • Human Resource
  • Marketing
  • Personal Productivity
  • Product Management
  • Remote Teams
  • Sales
  • Startups
  • Support Team
  • Team Management

The ability to quickly and easily delegate work projects to other people makes Trello a great tool for those who have a minimalist approach.

In addition, Trello is the perfect task management software for those who would like their team members, employees, or contractors to be completely autonomous when working on their own projects.

Who Is Monday For?

Screenshot 2022 06 02 at 10.55.24

Although Monday is fine for beginners or small teams, it has also some advanced features that are most suited for complex projects.

By that I mean, that if your company is more enterprise-oriented, you will definitely find a lot of powerful features that you may not find in Trello.

If you want to know if Monday can work for your team, below is a list of teams that can benefit from its solutions:

  • Marketing & Creative
  • Software Development
  • Sales & CRM
  • Human Resources
  • IT
  • Operations

Being a cloud-based software, it comes with all the collaboration tools you will ever need to manage your projects and team members easily.


Trello Key Features

The simplicity of the software and the amount of functionalities Trello offers will be its biggest plus in your eyes.

All your projects and tasks will be listed on a single board that you can check, comment on, and rearrange at any time.

But, believe it or not, there’s more to Trello than just a simple project management tool. Some of its major and unique features include:

  • Unlimited cards on both their free plan and paid plans
  • Robust built-in automation for every board
  • Unlimited power-ups for their free plan and paid plans (200+ apps)
  • Real-time reporting tool
  • Calendar view
  • Project Time Tracking
  • Unlimited command runs
  • Unlimited workspaces
  • Available on both iOS & Android

Update: The Trello power-ups limit is now limitless even for the free plan.

Power-ups are essentially the external tools/apps that connect to your trello boards for a better workflow, visualization, and automation.

trello vs monday - powerups in trello

Monday Key Features

With Monday, you can set up complex project management boards that can be shared with your team members. You can create unlimited cards/lists, attach files to your tasks, and use them for CRM integrations and real-time reporting.

Here are some other features of the software:

  • Unlimited boards and docs
  • 200+ templates sorted by niche (content product, sales, nonprofits, and more)
  • Chart view
  • Team member collaboration
  • Guest access
  • Time tracking
  • Advanced reporting & analytics
  • 250 – 25,000 automation, and integration actions per month
  • Customizable dashboard that combines 10-50 boards
  • Available on both iOS & Android

If you’re in need of a robust project management tool that integrates with your preferred 3rd party tools, Monday is standing out as the best option.


Pricing Plans

When choosing a project management tool or any other tool, it’s important to know what are the most important features you need, otherwise, you might spend money and pay for features you don’t need.

With this in mind, below you will find the pricing plans available for Trello and Monday.

Trello Pricing

Trello offers 4 plans on a per-user basis:

  • Free Plan – For individuals or teams looking to organize anything.
  • Standard Plan ($6/mo) – For teams that need to manage more work and scale collaboration.
  • Premium Plan ($12.50/mo) – Best for teams up to 100 that need to track multiple projects and visualize work in a variety of ways.
  • Enterprise Plans ($17.50/mo) – For organizations that need to connect work across teams with more security and controls.

Like other digital tools, if you buy their annual plan, you will a discount. Keep that in mind if you’re ready to purchase.

Monday Pricing

Monday has a higher monthly subscription fee while still offering a free basic plan.

  • Individual Free Plan (2 free seats) – For individuals or solopreneurs
  • Basic Plan ($30/mo) – For a small team looking for the basics
  • Standard Plan ($36/mo) – Best for small teams that need automation and collaboration
  • Pro Plan – ($60/mo) – Best for big teams with complex workflows

Although Monday comes at a much higher price tag, you’re also getting a lot of features that you wouldn’t get with a Trello pricing.


Integration

Both products offer a seamless integration with almost any third party app. For me, that has to be the most important feature when deciding between the two.

You want to have not only an easy-to-use tool but also one that will facilitate your workflow and connect with the tools you and your team are already using.

Nothing more annoying than having to switch from one platform to another when you have so much on your plate every day, right?!

So, before choosing which one works best for you and your team, take that into consideration as well.

Support & Training

Aside from the key features, above, another important aspect to take into consideration is support and guidance.

Are there enough materials and resources to help you learn how to use the tool, or are you going to be on your own?

With both project management tools, the answer is simple: there are already a lot of resources available on their site that can help you to become more familiarized with the tool.

Both have their own blog dedicated to providing the maximum amount of help to get you started and they have also different types of guidance such as:

  • Webinars
  • Articles,
  • Video tutorials
  • Community
  • Personal email support

The Verdict

Well, hopefully, this trello vs monday.com debate has helped you see more clearly as to which software you will choose for your task management.

Running a project can be a nightmare, especially if you have to manage different tasks and collaborate with other teams and individuals.

Luckily, both Trello and Monday have amazing solutions for managing our projects.

They are both great tools to help you take your projects off the ground and make them easier to manage and faster.

They both have a lot to offer and it is up to you to assess each one based on your needs and preferences.

However, I would recommend getting Monday if you deal with more complex projects or if you have the budget to pay for the additional features.

Trello is more straightforward and easy to use. It is a great option for the ones who need to organize their work and tasks right away. If your needs are simpler, you might find it more convenient to use Trello than Monday.

We hope you liked this comparison and that it helped you to decide which platform suits your needs better. Both are great tools and have a lot to offer. The choice is yours.


Wrap Up

Ok project managers, we’re done!

To sum up, both Monday and Trello can be the right project management tool for you.

They both come with a lot of features that can help you manage your projects efficiently.

But for me, based on usage and experience, Monday is the clear winner not only compared to Trello but also vs many other project management tools.

If you’re looking for a simple, efficient, and easy-to-use tool to keep track of your tasks, I suggest you go with Trello. If you need something more comprehensive, go with Monday.

One big difference between both is that Monday is for large teams and offers a lot more complex features than just task management.

Feel free to open an account on Monday and test out their features, you’ll be amazed!

FAQs

Does Monday.com work with Trello?

According to Monday, you can now integrate your Trello account with Monday. You simply have to connect the two tools and each time you create a board or card on Trello, it will automatically create one inside of your Monday workspace. Click here to know more about Trello and Monday integration.

Can you use Monday as a CRM?

Yes Monday’s Sales CRM is very simple yet robust with all the features you need to manage multiple sales pipelines, leads, customers, and all your marketing-related tasks.

Monday.com vs Trello | Which One Is More Competitive?

All things considered, both Trello and Monday are pretty competitive. Each has its own niche within the project management field. The biggest difference between them is that Monday is more comprehensive and has more features than Trello.

That said, Trello is a lot faster and more user-friendly than its competitors. It takes up a lot less time to maneuver and offers more flexible features for small teams.

To summarize this section, if you’re looking for an efficient tool with basic features, Trello would be the better option.

However, if you want to get the most out of your software and manage your entire project with ease, go with Monday – it will fit your needs perfectly.

Trello vs Monday.com – Which One Works Better?

Both software tools allow you to create multiple boards and share them with different users. This way you can set up a calendar, prioritize your tasks, collaborate with team members and get things done more efficiently than ever.

On the one hand, Trello is the winner when it comes to simplicity and user-friendliness. Unlike Trello, Monday offers far more features and sophisticated functionalities than Trello.

When I first started using Trello, I was impressed by its simplicity. The software is very intuitive and the interface is easy to use.

On top of that, the free version comes with a pretty decent amount of boards, cards, etc…

However, if you go with a paid version you can unlock some really cool premium features, like unlimited kanban boards, cards, advanced checklists, calendar view, and more options.

In my opinion, if you want the best project management software, go for Monday!

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Nat Caesar is the Owner, Senior Editor & Head of Growth at Myndset. She is also the Founder of Caesar Media, a Digital Media Agency based in Mauritius. Since 2014 she has worked with more than 250 companies around the world including a few reputable brands like Adobe, Starbucks, Lacoste, and Pinterest Labs among others. Nat is also a seasoned SEO copywriter in the SaaS & B2B space. Feel free to reach out to her at [email protected]